With the exception of guide dogs and working dogs, animals are not permitted in the auditorium, stage, lobbies dressing rooms or other areas of the Civic Center Music Hall or Hudiburg Chevrolet Center without written permission from Civic Center Foundation staff.
Beverages sold at the Civic Center bars located in the lobby are allowed in the theatre unless otherwise arranged. Beverages for artists must be arranged by the promoter in conjunction with local and state liquor laws. Artist's alcoholic beverages must stay in the dressing rooms and are not allowed on stage or in the hallways.
Please coordinate backstage catering with the Technical Director. Various locations for catering are available, dependent upon need and availability at the time of your event. We do not have in house catering.
Civic Center Music Hall is not equipped with a scene shop and it is recommended that all construction of scenic elements be completed off-site. Assembly is allowed onstage and exceptions can be made as deemed necessary by the Civic Center Technical Director. Any use of saws must take place in the loading dock or other area deemed fit by Civic Center Staff.
Oklahoma State Law allows open and conceal carry of firearms with permit. Firearms are not allowed in city buildings. This policy is posted on all entrances to the facility. With the exception of staffed policy and security, firearms are absolutely prohibited.
Placing items in corridors or blocking emergency exits or obstructing any portion of sidewalks, entries, halls, elevators or ways of access to the public utilities of the building is prohibited. Clearance must also be maintained around sprinkler heads and nothing may be attached to them. The Technical Director reserves the right to request removal of items from unsafe areas as needed.
Welding, grinding and other tasks deemed "hot work" require a hot work permit provided by the facility in accordance with facility insurance. All required precautions must be met including a fire watch during work and 1 hour after work is completed.
Commercial General Liability Insurance is required for all events. Please contact an insurance agent of your choice. Minimum coverage is $1 million per occurrence. The following are to be listed an additional insured: The City of Oklahoma City, The Oklahoma City Public Property Authority (OCPPA), and Rose State College (for events at the Rose State College Hudiburg Chevrolet Center, only). Only authorized caterers will be allowed to provide food and beverage service. Minimum coverage of $1 million Liquor Liability is required if alcohol is served.
Late seating policies should be decided per production by the production staff and relayed to the Civic Center staff. The house staff will attempt to follow these to the best of their abilities. Prior to curtain, the House Technical Director will check in with front of house staff via radio to confirm if a performance hold is needed in order to limit late seating. Show holds will be requested by house staff and can be confirmed or denied by the production.
The front of house staff will wait for the production and house staff to complete all checks to open house. The production should release house to Civic Center staff. Civic Center staff will then confirm the house is clear to open.
The Civic Center requires three house technicians (Carpentry, Electrics, and Audio) for every call or rehearsal. Staffing may change based on need and availability to cover the needs of the facility and production as determined by the Technical Director.
The Civic Center Technical Director is responsible for all stage and backstage areas and operations and is the final authority on all theatre practices. Safety is always of paramount importance. All stage operations are subject to rules and regulations of the Civic Center Music Hall and The City of Oklahoma City.
Oklahoma City tests tornado sirens every Saturday at 12:00 p.m. Sirens cannot be heard in the house or onstage of the theatre but can be heard from some areas backstage, including the loading dock and hallway. House crew will be aware if there is a weather concern and will coordinate with the production if a situation arises.
Though rented for a production, the space and equipment remains the property of the City of Oklahoma City Civic Center Music Hall. No equipment may be taken from the premises without express permission of the Technical Director. The space may be entered at any time by a Civic Center employee and therefore should be safe and sufficiently lit during off hours (i.e. ghost lights). Any safety hazards should be clearly marked and addressed as soon as possible.
Equipment and Plot
The user will be provided with a general wash with the lighting in the setup and space inventory. It is the responsibility of the user to restore the space and equipment to the condition and plot that was upon move in (generic wash). If this is not completed, the user will be subject to additional costs.
Any equipment needed beyond the general plot shall be requested in advance to the Civic Center department in question. This request shall be submitted in writing and will be granted at the discretion of the full time house technician and technical director based on availability and need. The user may be required to pay an equipment fee for extra rented equipment. These feeds will be used to maintain and purchase equipment to maintain the quality of Civic Center equipment and will return benefit the user. If it is discovered that extra equipment is being used without the permission of the house technician, the user will be billed for the time spent conducting inventory of equipment and any other expenses that may result.
Equipment should not repainted, rewired, or physically altered in any way. Specific alterations must be requested will be labeled (i.e. do not move, do not un-tape). If this restriction will severely impact production quality, please contact the full time house technician. If permission to alter is granted, documentation will be provided in writing and will notify the Technical Director. It is it the responsibility of the user to restore equipment to the original state. If this is not completed, the user will be subject to additional costs.